Privacy Notice

 

1.     Introduction

Tata Steel Limited, India (hereafter referred to as TSL) is committed to protecting you and your family's personal information when you are using our services. We want our services to be safe and secure for our users. Uniform practices for collecting, using, disclosing, storing, retaining, disposing, accessing, transferring or otherwise processing such information assists TSL to process Personal Information fairly and appropriately, disclosing it and/or transferring it only under appropriate circumstances. This privacy notice relates to our use of any personal information we collect from you for providing related services.

 

This privacy notice tells you how we use your personal information collected through TSL’s applications. Please read this privacy notice before using the application/s or submitting any personal information. This notice will be updated subject to any changes in information collection, activities performed or any applicable regulations. You are encouraged to review the privacy notice whenever you visit the application/s to make sure that you understand how any personal information you provide will be used.

 

Please Note:

The privacy practices set forth in this privacy notice are for specific application requested to use only as well as the personal information collected through non-automated / hard-copy based means. If you link to other web sites, please review those privacy policies. Additionally, kindly refer to the “Glossary” section of Data Privacy Policy for definitions of GDPR related terms.

 

2.    Purpose

The purpose of this notice is to highlight various obligations, best practices and tools that support compliance with data privacy regulations applicable to TSL in its role as both data controller as well as processor.

 

3.    Applicability

This notice applies to TSL India.

 

4.        Collection and use of information

Our corporate tradition is rooted in the principles of corporate responsibility, respect for the individual, and demonstrating personal integrity. Since trust is a cornerstone of our corporate mission, TSL is committed to maintaining your trust by protecting personal information we collect about you.

This Data Privacy Notice describes the information that TSL collects about you; how we use and protect this information; and the choices you can make about how we use this information.

 

Information We Collect

We may collect information about you from a variety of sources, including information we collect from you directly; information we collect about you when you visit our sites, use our services, or view our online advertisements; and information we collect about you from other sources (as permitted by law).

 

The following are examples of information we may collect (but not limited to):

                       i.        Name, email address, postal address

                      ii.        Username and password

                     iii.        Phone number or mobile number

                     iv.        Age

                      v.        Gender

                     vi.        Date of birth

                    vii.        Demographic information

                   viii.        Payment instrument details (such as a credit card information).

                     ix.        Passport / Aadhaar (UID) details (similar)

                      x.        Future communication preferences

 

How We Use This Information

TSL may use the information that we collect in a variety of ways in providing the service and operating our business, including (but not limited to) the following:

 

·         Operations: We may use the information provided by you to operate, maintain, enhance, and provide all features of the service, to provide the services and information that you request, to respond to comments and questions and to provide support to users of the service. We process customer data solely in accordance with the directions provided by the application customer or user.

·         Improvements: We may use the information provided by you to understand the usage trends and preferences of our visitors and users, to improve the services, and to develop new services, features and functionality.

·         Obtain Third Party Services: We may also share Personal Information and Other Information with third parties who provide services to TSL website management, information technology and related infrastructure provision, customer service, e-mail delivery, auditing, and other similar services. When TSL shares Personal Information with third party service providers, we require that they use your Personal Information and Other Information only for the purpose of providing services to us and subject to terms consistent with this Notice.

·         Communications: We may use a visitor’s or user’s email address provided by you or other information to contact that visitor or user (i) for administrative purposes such as customer service, to address intellectual property infringement, right of privacy violations or defamation issues related to the customer data or personal data posted on the service or (ii) with updates on any services offered by us and by third parties we work with. You have the ability to opt-out of receiving any promotional communications by contacting contact us at privacy contact information mentioned within Section 14 “Privacy Contact Information” of this notice.

 

 

 

5.    Fairness and Purpose

TSL will collect adequate, relevant and necessary Personal Information, and will process such information fairly and lawfully for the purpose it is collected. The purpose of collection will be specified not later than at the time of data collection, or on each occasion of change of purpose.

 

6.    Accuracy of information

The information held by TSL on its applications can be checked with you from time to time to ensure that it remains up-to-date. Should your personal circumstances change, you should notify the human resources department and update your details on the relevant application interface immediately.

 

7.    Distribution of Information

7.1 Information Disclosure

 

TSL does not share, sell, rent, or trade personal information collected through its applications with third parties for their sole promotional purposes or as otherwise outlined in this Privacy Notice. TSL may share information with third party service providers contracted to provide services on our behalf for processing to provide your employment related services and benefits and other business purposes. These third party service providers may only use information we provide to them as requested and instructed by TSL.

          i.       TSL may disclose your Personal Information as we believe to be necessary or appropriate:

a)  under applicable law, including laws outside your country of residence;

b)  to comply with legal process;

c)   to respond to requests from public and government authorities, including public and government authorities outside your country of residence, for national security and/or law enforcement purposes;

d)  to enforce our terms and conditions; and

e)  to allow us to pursue available remedies or limit the damages that we may sustain.

         ii.       Additionally, in the event of a reorganization, merger, sale, joint venture, assignment, transfer or other disposition of all or any portion of our business, assets or stock (including in connection with any bankruptcy or similar proceedings), we may transfer the Personal Information we have collected to the relevant third party.

        iii.       We may share information with governmental agencies or other companies assisting us in fraud prevention or investigation. We may do so when:

a)  permitted or required by law; or,

b)  trying to protect against or prevent actual or potential fraud or unauthorized transactions; or,

c)   Investigating fraud which has already taken place. The information is not provided to these companies for marketing purposes.

 

If TSL goes through a business transition, such as a merger, acquisition by another company, or sale of all or a portion of its assets, your personal information collected through our website(s) may be among the assets transferred. A prominent notice will appear on our website(s) for 30 days after any such change in ownership or control of your personal information along with the updated Privacy Policy and Notice.

 

7.2     Cross-Border Data Transfers

When conducting business, working on internal projects, or implementing new processes or systems, an operation may require the transfer of personal information to other entities or third parties that are located outside of the TSL operation’s country of business. While permissible data transfer mechanisms are defined by applicable law or regulation, examples include:

              i.    a data transfer agreement with the party who will access or obtain the personal information;

             ii.   notice to and/or approval from a country’s local data protection authority; or

           iii.    Notice to and/or consent from the data subjects whose data is to be transferred.

 

8.    Consent and Control

8.1 Consent

Consent is often referred to as an individual’s choice to “opt-in” or “opt-out” of the Company’s use of personal information and is usually obtained by a “check box” or signature confirming the individual understands and agrees to the processing of their personal information. At times, express written consent from the individual may be required based on the information processing activity. TSL receives consent from individuals prior to:

          i.    collecting, using, or processing their personal information, including sensitive personal information, in certain ways or sharing the individual’s personal information with any third party;

         ii.   transferring the individual’s personal information outside of the individual’s country of residence

        iii.   using or placing web cookies on an individual’s computer or other electronic devices.

 

8.2 Control of your information

TSL also provides individuals with the right to control their personal information, which includes the right to access, modify, erase, restrict, transmit, or object to certain uses of their information and for withdrawal of earlier given consent to the notice.

 

You may request to review, correct, update, suppress, or otherwise modify any of your Personal Information that you have previously provided to us through any of our applications, or object to the use or processing of such Personal Information by us. You have the ability to update your profile and related Personal Information at any time. To change this information, kindly refer to the privacy contact information mentioned within Section 14 “Privacy Contact Information” of this notice. If you have questions about your account or are having trouble accessing your account, you can get answers to by emailing at privacy.governance@tatasteel.com and request help with your account. If you have privacy concerns regarding access to or the correction of your Personal Information, please contact us at privacy contact information mentioned within Section 14 “Privacy Contact Information” of this notice.

 

In your request, please make clear what Personal Information you would like to have changed, whether you would like to have your Personal Information that you have provided to us suppressed from our database or otherwise let us know what limitations you would like to put on our use of your Personal Information that you have provided to us.

 

While the majority of questions and issues related to access can be handled quickly, complex requests may take more research and time. In such cases, issues will be addressed, or you will be contacted regarding the nature of the problem and appropriate next steps, within 30 days.

 

9.    Data Storage

Your personal information is stored on our applications which may be accessible by third party vendors (wherever applicable). For further information on data storage please contact us at privacy contact information mentioned within Section 14 “Privacy Contact Information” of this notice.

 

TSL may transfer your information from various applications to other HR systems and store the same.

 

10. Commitment to data security

 

Your personally identifiable information is kept secure. Only authorized employees, business partners, clients, vendors and other third party providers (who have agreed to keep information secure and confidential) have access to this information.

TSL ensures that our supplier employs industry standard security measures to ensure the security of information through legally binding terms and conditions. However, users of our applications are responsible for maintaining the security of any password, user ID, or other form of authentication involved in obtaining access to password protected or secure areas of any websites. Access to and use of password protected and/or secure area of TSL’s applications is restricted to authorized users only. Unauthorized access to such areas is prohibited and may lead to criminal prosecution.

 

Use of cookies

We and our partners use various technologies to collect and store information when you visit TSL’s applications, and this may include using cookies or similar technologies to identify your browser or device. We also use these technologies to collect and store information when you interact with services we offer to our partners. You can configure your browser to refuse cookies, or to warn you before a cookie is placed. If you disable cookies, some parts of our websites may not function properly or at all.

 

11. Retention and Disposal

TSL provides individuals with the right to control their personal information, which includes the right to access, modify, erase, restrict, transmit, or object to certain uses of their information

 

We will retain your personal information for as long as your account is active or as needed to provide you services. If you wish to cancel your account or request that we no longer use your information to provide you services, contact us at privacy contact information mentioned within Section 14 “Privacy Contact Information” of this notice. We will respond to your request to access or delete your information within 30 days. We will retain and use your information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.

 

12. Vendor Obligations

TSL’s Vendors being the service provider for TSL’s applications and therein being the custodian of information will be liable for management of the following:

1.   security of the personal information

2.   appropriate retention and disposal of personal information

3.   appropriate storage of personal information

      Please read the privacy policy for further information.

 

13. Your Consent

Please refer to end of this notice for providing your consent.  Your consent to personal data collection and processing may be revoked by notifying us via our contact page. For users below the age of 16, the consent should be provided by the holder of parental responsibility of the child.

 

Please note, in case you choose not to provide us with the consent or withdraw the consent at any given point of time, we shall not be able to provision the services as detailed in section 4 of this notice.

 

14. Privacy Contact Information

If you have any questions regarding our Privacy Statement or if you need to update, change or remove information, you can do so by contacting by regular mail addressed to: privacy.governance@tatasteel.com

 

 

Declaration:

I acknowledge and agree to the terms contained in this data privacy notice, which shall be effective for the entire duration of my relationship with TSL as a customer / guest / visitor and until TSL retains records of my personal information as specified above. I have read all the terms and conditions within this Notice. I hereby agree/ disagree to use of my personal data for above mentioned purposes and via means.